All booths will receive four (4) Vendor Passes to enter the Windfest grounds and two (2) Vendor Parking Passes. All additional entries will pay regular gate fees. Parking Passes are ONLY valid in Vendor Parking designated areas. This will be strictly enforced. Festival ends at 6pm on Sunday, March 30, 2025. NO VEHICLES will be allowed on the grounds until all visitors have left the event. Please pack your items and the Portland Windfest Committee (PWFC) will allow vehicles on grounds accordingly. NO EXCEPTIONS. This is for the safety of our volunteers and attendees.

Vendors are required to provide a COI (Certificate of Insurance) with Portland Chamber of Commerce listed as additional insured.

The PWFC will make no attempt to avoid vendors selling similar food product(s). In the event of a conflict, the PWFC reserves the right to make the final decision. The vendor or organization holds the Portland Chamber of Commerce harmless in all respects.

Each booth is required to have a current 2A10BC Fire Extinguisher and this will be checked by the Portland Fire Dept. before opening. NO DEEP FRYERS allowed under the FOOD BOOTHS per Fire Marshall.

All booths are prohibited to close early. Designated times & dates for operation for all Food Booths can be found in rules and regulations.

Ice may be purchased from The Chamber located on the festival grounds for $6 per bag; Ice is pay as you go and cash only. Payment is non-refundable; no reimbursements to vendors will be honored. Additionally, the selling of all drinks is not permitted unless purchased from the Chamber. Order forms will be in your Vendor Packets and must be submitted prior to the event. Purchase costs: 20 oz. water bottles are $1 each and 16 oz. soda bottles are $2 each. Drinks will be available for pickup on the day of the event from the Chamber booth. Outside drinks not purchased from the Chamber are prohibited. Exceptions include: your food truck/booth is a drink vendor, ie. coffee, lemonade, or smoothies but this does not allow for the selling of fountain drinks or bottled drinks. These must be purchased from the Chamber.

Products: Please take care to list all food. The foods approved by the PWFC will be the only items you may sell. No exception will be made. No drinks are allowed to be sold unless purchased from the Chamber. Please list all items. A photo of your booth or food truck must accompany application. Violations of these rules can mean immediate cancellation of any agreement. The Portland Chamber of Commerce reserves the right to accept or reject any applicant at its sole discretion.

I agree to purchase drinks from Windfest Committee if I choose to sell drinks at my booth, otherwise I agree not to sell drinks at all. As stated in the 2025 Rules & Regulations/Guidelines for the 50th Annual Windfest.

You will need to bring your own trash bags, brooms, power tools, etc. to the booth with you, as we will not be providing them. We will have a cleaning service working throughout the festival hours picking up trash bags. As they become full, tie them off, and set aside for disposal. All boxes must be broken down and bagged.

A cleaning deposit of $100 is due at registration and will be refunded within 30 days after the coordinator has inspected your tent/booth area and determined it is free of all debris. There will be an acknowledgement form provided as proof of inspection.

All applications will be reviewed before acceptance. We do not allow profanity, tobacco, drugs, pornography, weapons, firearms or any other illegal substance. We do not allow any 3rd party items that aren’t a physical product at the show that have to be ordered through a catalog such as Mary Kay, Pampered Chef, Etc.
All applications must be approved through Windfest Committee. Fees must be charged prior to committee review. If for any reason vendor is not approved, all charges will be refunded to vendor.

The Portland Chamber of Commerce, its officers, agents, employees, and other representatives shall not be held liable for, and hereby are released from liability from, any damages, loss, harm, or injury to the person or property of the exhibitor or any of its officers, agents, employees, and other representatives, resulting from theft, fire, water, weather, accident, or other cause. The exhibitor shall indemnify, defend, or protect the Portland Chamber of Commerce and hold harmless from any and all claims, demands, suits, liability, damages, loss costs, attorney’s fees and expenses or whatever kind of nature which might result from or arise out of any action or failure to act on part of the exhibitor or any of its officers, agents, employees or other representatives.

CANCELLATION POLICY
In the event that Portland Chamber of Commerce must cancel Windfest due to unforeseen circumstances, vendor fees will not be refunded. The Portland Chamber of Commerce does not assume responsibility for any additional costs, charges, or expenses: to include, charges made for travel and lodging.

Unforeseen Circumstances Defined for Refund and Cancellation Policies: Unforeseen circumstances are used to describe an event that is unexpected and prevents the Portland Chamber of Commerce from continuing with Windfest. Examples of such circumstances can include, but are not limited to, inclement weather or other natural disasters, site unavailability, technology challenges and/or virus or bacterium.

Vendor fees are not refundable. Vendors that choose to cancel may have their fees credited to the following Windfest event.